Permit Co-ordination Technical Lead

Salisbury, Wiltshire
£39,129 - £44,352 per annum, 25 days holiday, flexible working hours, choice of pensions and more.
05 Oct 2018
23 Oct 2018
Contract Type
Full Time

We are looking for a Technical Lead for the Permit Co-ordination Office (PCO). You will play a crucial Safety role at the very centre of our Contractor control system (4C’s JSP375 Chapter 34). Could this be you?

As a key member of the Dstl PCO, you will be the gateway for contractors onto the Dstl sites, providing technical H&S advice and assurance through undertaking the control, communicate, co-ordinate and competency role from the HSE Guidance (HSG65) both externally with the contractors and within Dstl. In addition, this post provides general and technical support and advice to the Site Custodian/Manager as well as providing a highly visible monitoring presence across the estate.

In this role you will primarily work with our Contractors, the 4C’s Responsible Person, the Site Custodian/Manager, FM Provider, Area Custodians (Building Managers) and Dstl PCO teams.

We are looking for someone who has;

• The right blend of technical experience and behavioural competencies to actively lead our PCO and control of contractors / visitors system.
• An existing knowledge and direct experience of Contractor management, preferably from a leading role in dynamic, complex and/or hazardous environments
• An indepth understanding of/operating experience within the H&S legislation HSG159, IMDG368 and/or JSP 375 Chapter 34,
• A strong ownership and delivery mindset who drives continuous improvement in our management of visitors and contractors
• The ability to use their experience, information and intuition to conduct risk proportionate checks and balances and interventions as required
• A demonstrable background of developing strong working relationships with a wide range of stakeholders and invested parties.


• Ensure Dstl operates a legally compliant and efficient 4C system.
• Support to meet any Dstl PPM, Reactive maintenance and projects needs that require the loading of contractors.
• Actively Monitor contractor compliance with safe systems of work (SSoW), Risk assessments and method statements (RAMS) etc.
• Technical review of Contractor PQQ, RAMS and other safety paperwork, acting as the gateway for approving (or rejecting).
• Deliver agreed Contractor Induction and awareness briefings, maintain currency of material and seek to continually improve impact achieved.
• Build and maintain productive, professional relationship with the FM Service Providers’ and work together to ensure the 4C system achieves its aims.
• Provide a visible presence across the Estate, specifically undertaken risk proportionate monitoring of active works, ensuring adherence to agreed methodology and unsafe work is stopped
• Provide timely and impartial advice and support to the PCO and Area Custodians
• Support the 4C’s Responsible Person, or their delegated person as required


• Ensuring control across a diverse and changing estate with multiple contractors and activities
• Working effectively with diverse stakeholder groups
• Achieving the required outcomes through others or in partnership with e.g. Building Managers
• Maximising impacts of a small PCO team in improving Contractor and visitor safety performance
• Legacy ways of working

Personal Qualities

• You will be a natural systems thinker, who enjoys getting out of the office and getting involved in site visits
• You will have an enquiring mind enjoying the dissect problems to find the route cause then finding solutions and leading the solutions through to implement business positive outcome
• Your leadership and influencing skills will take a mixed team of Dstl team members forward for a joint outcome but without direct report responsibilities
• You will have good interpersonal skills; can actively listen and confident in delivering the message in the most appropriate manner to maximise impact
• Strong networking skills are critical to maintain the good working relationship with our FM provider and draw upon specialist information from internal SME’s to ensure the continued efficiency of the Permit Office.
  Person specification Essential
• Understand the key legal elements of a health and safety policy
• Relate key legal elements to a control of contractors process
• Experience of review of methods of controlling workplace hazards and risks
• Apply safe systems of work, reporting and effective communication
• Ability to identify health and safety risks and management solutions
• Experience of working with a number of key stakeholders; including contractors, FM providers, internal SME’s and workplace custodians
• Consistent track record working in a Health and Safety Environment
• Experience of managing contractor assurance
• A working knowledge of Process Safety including LOPA (Layers of Protection Analysis) or QRA (Quantified Risk Assessment)

• Previous experience in a Permit Office / Contractor Control Office
• Working experience of compliance to JSP 375 Qualifications Essential

NEBOSH General Certificate in Occupational Health and Safety and/or NEBOSH Construction Certificate in Health and Safety

Health and Safety Related Degree
NEBOSH Diploma
NEBOSH Certificate in Fire Safety and Risk Management Memberships IOSH

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