Moves and Occupancy Specialist

Negotiable dependent on experience
18 Oct 2018
18 Nov 2018
Specialist Area
Building design, planning
Contract Type
Full Time

Working for an International client with a passion for delivering a first class service and the opportunity to develop your skills into a sucessful career

The client - International Technology client with a vibrant and inspirational atmosphere, a large portfolio of buildings across the world with a large campus in London.

The role

The MAC & Occupancy Specialist (Moves, Adds & Changes) reports daily to the site Facilities Manager. His/her main function is to coordinate the logistics of people/desks movements within the organisation with detailed planning and flawless execution. Work in coordination with / support from the EMEA Space Planning Program Manager through agreed process and procedure.


  • Manage and plan general people/desks moves (from individual to medium and large displacements).
  • Manage assets – addition/removal/ordering of furniture and special equipment.
  • Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
  •  Assign desks for new hires in close liaison with relevant HR or Hiring Manager.
  • Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.
  •  Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
  • Generate and manage headcount forecasts with extreme accuracy.
  • rganise, schedule and monitor own work transparently so that Building Operations Coordinator/Office Services Coordinator can easily provide support.
  • Handle MAC related Trouble Tickets (remedy) promptly and accurately, provide timely responses and manage overall traffic.
  • Manage local key suppliers providing us with frequent support.
  •  Prepare for/attend the weekly MAC meeting with FM team .
  • Compile specific and accurate MAC Weekly statistics as well as monthly reports.
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.


Key Skills & Qualifications:

  • Previous experience in a facilities or similar role
  • good verbal communication skills
  • organisation skills
  • excellent administration and MS office skills
  • attention to detail

The role is Monday-Friday 8-4pm with flexibility required. Salary is negotiable based on experience.

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