Contract Support

Location
Luton
Salary
GBP22000.00 - GBP22000.00 per annum +
Posted
01 Nov 2018
Closes
22 Nov 2018
Ref
JO-1811-222788
Contact
Ali Cairns
Contract Type
Permanent
Hours
Full Time

To provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.
* Maintain notice boards on site - QHSE
* Ensure QHSE documentation are maintained and readily available, Hazard Reports, training & competency records, toolbox talks.
* Manage CAFM system as the key user on site including PPM records, reactives and reporting

  • Review Subcontractor performance and feedback through appropriate systems
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
  • Monitor and maintain the attendance planner.
  • Collate and process timesheets and expenses weekly.
  • Maintain people records such as new starters, leavers and any changes in staff.
  • Communicate effectively and build/maintain relationships at all levels with internal and external customers
  • Attend and participate in any relevant training courses.
  • Finance
  • Ensure integrity of financial transactions for contract.
  • Attend and actively participate in weekly finance meeting with contract manager/subcontractors.
  • Create/raise Extra Works jobs.
  • Create accurate POs in a timely manner.
  • Regularly review and process supplier invoices.
  • Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
  • Run and review P&Ls Monthly and influence P&L result.
  • Run and review WIP reports at least weekly.
  • Run open purchase order report weekly and review all open orders.
  • Run and review Debt report weekly.
  • Attend and actively participate in monthly Contract Review meetings.
  • Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
  • Create monthly Customer Report with Contract Manager.
  • Ensure use of Preferred Suppliers is maximised and best practice "better buying" is in place.

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