Building Operations Coordinator

Working for an International client with a passion for delivering a first class service and the opportunity to develop your skills into a successful career

The client - International Technology client with a vibrant and inspirational atmosphere, a large portfolio of buildings across the world with a large campus in London.

The role

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

Responsibilities include:

• Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator (BOC) will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.
  Operational Leadership
   Creation and adherence of planned maintenance regime for Clients assets
   Follow up on maintenance planned by Landlord
   Attendance to unplanned maintenance activity
   Response and activity relating to Trouble Ticket (remedy) requests- responding within agreed SLA’s
   Management and tracking of Building Operations stock including but not limited to:
  o Bulbs
  o Filters
  o Power supplies
   Management of local supplier base providing maintenance, project activity and reactive repairs
   Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.
   Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate
   Oversee Building Operating and Maintenance manuals- managing updates when necessary.
   Site Inspections (with other members of Facility Team) and not limited to
  o Support of daily cleaning inspection
  o Heating, ventilation, air conditioning
  o Landscaping (when present)
   Moves/Adds/Changes
  o Desk Assignments
  o Furniture stock ordering and management
  o Occupancy Tracking
   Small Project Management / Creation of Budget & Activity Plan for Site Improvements:
  o Refurbishments
  o Renovations
  o Expansions
   Liaison with:
  o Deskside/IT
  o Global Telecom
  o Global Security (for systems & devices)
  o Global A/V
  o Security Guards Coordination (when present on site)
  o Other Building Operations Coordinators on client sites.
   Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
   Raise purchase orders
   Deputise / provide cover for Office Services Coordinator / Facilities Manager when appropriate.
   All other tasks and duties as assigned

Experience

Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management. A technical qualification. 

• Previous experience of working within a high profile corporate environment

• Previous reception or hospitality experience