Facilities Manager

Our client, a major real estate company, are now looking for a Facilities Manager to join their team based 8 miles south of Manchester. The new site will accommodate 70 people and the plan is to occupy from late 2019/early 2020, however there is a lot of work to be done prior to occupying the property, and because of this the client wants an FM on board from April/May 2019.

Responsible for the overall operations and maintenance of the assigned client facility.  Provide guidance, training, and support to ensure that direct reports are carrying out their responsibilities in a manner consistent with high-quality maintenance and economical operations. Provide excellent customer service to building occupiers at all times.

Key Responsibilities

• Responsible for the overall building operations ensuring that services delivered are in accordance with the Master Services Agreement (MSA) and local supplement, company and client policies, procedures and standards
• Manage the development and execution of all maintenance programs relating to the interior and exterior structure of the properties and the internal infrastructure, assuring the highest levels of customer satisfaction
• Supervise Facilities Management team and supply chain vendors where applicable 
• Ensure that supply chain vendors maintain building systems (HVAC, Fire protection equipment, lifts, etc) to the agreed standard 
• Monitor contractors’ performance ensuring that Service Level Agreements are met and Key Performance Indicators are exceeded   in line with agreed Real Estate practices and contractual requirements
• Undertake site inspections on a regular basis to identify building issues and ensure timely closure 
• Ensure efficient resource usage (energy, labour, vendors efforts)
• Ensure compliance with local environmental, health & safety legislation Coordinate and manage insurance and service contract requirements and associated vendors
• Develop and maintain annual operating budget and provide reports upon request
• Prepare capital plan for building systems, structure, parking, grounds, etc
• Establish and administer pass-through expenses, creating purchase orders as needed
• Review supply chain vendor invoices for accuracy and ensure that they are in line with purchase order and budget 
• Participate in project and property management when needed in accordance with contractual guidelines
• Hold developmental discussions with FM team and identify training needs for both technical and personal growth where applicable               
• Work with Procurement team to develop specifications and scopes of work for Real Estate vendors and goods as required
• Ensure accuracy of Facilities Management/Real Estate related area data
• Ensure usage of Tririga FM Work Request platform 
• Attend and participate in external or in-house activities, meetings, organization, etc., as approved or directed by account management
• Main point of contact for Client Facilities Management Delivery Lead
• Undertake other facilities and real estate related tasks that may arise from time to time at the direction of the Regional Operations Director

Person Specification

• Bachelor’s degree and/or relevant professional certification is preferred  
• Good solid experience within facilities management and building operations 
• Excellent communication, written and organizational skills
• Strong ability to multi-task
• Strong leadership and team building abilities
• IOSH or NEBOSH qualification

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply!