Maxwell Stephens Ltd

Facilities Manager (FTC 6 – 9 Months)

Solent, Hampshire
£35,000 - £40,000 per annum Pro Rata
12 Mar 2019
12 Apr 2019
Full Time

Our client, a well-recognised company, are now looking for a Facilities Manager to join their team on a fixed term contract for 6-9 months.

This role will be either Part time or full time (3-5 days)

To manage the day-to-day responsibilities associated with the Company’s UK premises, external facilities management company and support functions, ensuring that a high level of service is provided and maintained for staff and visitors alike on a cost-effective basis.

Key Duties & Responsibilities

  • Manage and control the day-to-day office administration in connection with our external Facilities Management Service Supplier within the UK premises to an efficient and high standard, including the management of on-site job allocation for FM staff.
  • Investigate, implement, negotiate, and maintain contractual relationships with the Company’s Service Suppliers to ensure a high level of service is maintained, continually achieving best value for money. 
  • Point of contact with the Company’s Health & Safety advisor to assist with the implementation of some Health & Safety matters in UK premises.
  • Be the Site Responsible Officer for all facilities related matters
  • Provide a focal point for all staff and external contacts in relation to facilities management.
  • Assist with the coordination of office moves and/or closures, either internally within buildings or to new/other locations, as appropriate and ensuring minimal disruption. Planning best allocation and utilisation of space and resources for new buildings.
  • Project management, supervision, coordination and checking work of contractors such as security, maintenance, cleaning, waste disposal and recycling.
  • Build and maintain effective working relationships with internal and external on-site contractors. 
  • Assist the UK Leadership Team with the development and maintenance of the Company’s Business Continuity plans for UK Premises.
  • Procurement of Health & Safety/First Aid supplies in the UK Premises, such as DSE support equipment.
  • Monitoring of Contractors’ SLAs and KPIs including target responsibilities.
  • Point of contact for Regional Manager of external FM company in relation to budget control, review and forecast with a view to developing new business initiatives such as contract renewal strategy and contract management review and planning.
  • IOSH desirable

Person Specification

  • Formally recognised Health & Safety qualification (NEBOSH certificate, NVQ)
  • Member of institute of Occupational Safety and Health (IOSH)
  • Educated to degree level
  • Knowledge of the construction industry
  • Working knowledge of Construction Design and Management regulations (CDM)

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