Skip to main content

This job has expired

Assistant Facilities Manager

Employer
Maxwell Stephens Ltd
Location
London (Greater)
Salary
Up to £35,000 Pro Rata + Opportunities
Closing date
11 Jul 2019
Reference
PR/000632

Job Details

Maxwell Stephens have been assigned by a leading financial services company to recruit a Facilities Coordinator to join their team based in the City of London.

Key Responsibilities

  • Liaise with all external facilities contractors including landlord
  • Review suppliers on a regular basis to maintain service levels and value for money
  • Be responsible for the administration of all routine repair and maintenance programmes, including printers, photocopiers, lift and air-conditioning
  • Oversee the presentation and appearance of buildings, especially the front of house and client-facing areas
  • Co-ordinate and respond to immediate facilities and administrative issues as they arise
  • Assist with compliance on particular areas, including Health & Safety, Fire Regulations, IT Security and Disability Audits
  • Ensure that Disaster Recovery Plan and supporting documents are kept up to date
  • Organise the collection of confidential waste and toner cartridge recycling, secure IT disposal and furniture removal
  • Deal with day-to-day IT enquiries from members and staff, liaising with IT consultants
  • Assist in the administrative arrangements for events organised including setting out the meeting rooms
  • Where required, assist in general administration, reception cover and taking papers and documents to court
  • Make travel arrangements, including hotel bookings, for the barristers and inform them of bookings and restrictions
  • Ensure all invoices relating to utilities and suppliers are checked and passed to finance for processing
  • Administer petty cash in the absence of the HR and Office Manager
  • Be responsible for the day-to-day management of the Facilities and Administration Assistant
  • Arrange moves of new members and internal moves
  • Participation in the development of our client
  • The post-holder will be expected to play an active role in occasional meetings of the full Staff Team and in other meetings as appropriate.

Person Specification

  • Computer literate including Excel, Word and Power Point.
  • Educated to GCSE Standard (A-C) or equivalent
  • IOSH Desirable, training may be provided
  • Delivering excellent customer care and service in a medium size organisation
  • Understanding of Key Performance Indicators (KPI) and Service Level Agreements (SLA)

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.

Company

Maxwell Stephens is here to help with the full range of recruitment services in the facilities management industry. We are a specialist service supplier, achieving world-class results through our unique combination of focus, knowledge and industry experience. Our in-depth understanding, backed by state-of-the-art technology, means you can count on us for recruitment services that are second to none - whether you're a client or a candidate. Our experience and expertise means we can deliver solutions for facilities and property professionals at all levels, from graduate trainee through to board director. We work across the whole sector. www.maxwellstephens.com

Company info
Website
Telephone
0207 118 4848
Location
Golden Cross House
8 Duncannon Street
London
Greater London
WC2N 4JF
GB

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert