Maxwell Stephens Ltd

Assistant Facilities Manager

London (Greater)
Up to £35,000 Pro Rata + Opportunities
11 Jun 2019
11 Jul 2019
Full Time

Maxwell Stephens have been assigned by a leading financial services company to recruit a Facilities Coordinator to join their team based in the City of London.

Key Responsibilities

  • Liaise with all external facilities contractors including landlord
  • Review suppliers on a regular basis to maintain service levels and value for money
  • Be responsible for the administration of all routine repair and maintenance programmes, including printers, photocopiers, lift and air-conditioning
  • Oversee the presentation and appearance of buildings, especially the front of house and client-facing areas
  • Co-ordinate and respond to immediate facilities and administrative issues as they arise
  • Assist with compliance on particular areas, including Health & Safety, Fire Regulations, IT Security and Disability Audits
  • Ensure that Disaster Recovery Plan and supporting documents are kept up to date
  • Organise the collection of confidential waste and toner cartridge recycling, secure IT disposal and furniture removal
  • Deal with day-to-day IT enquiries from members and staff, liaising with IT consultants
  • Assist in the administrative arrangements for events organised including setting out the meeting rooms
  • Where required, assist in general administration, reception cover and taking papers and documents to court
  • Make travel arrangements, including hotel bookings, for the barristers and inform them of bookings and restrictions
  • Ensure all invoices relating to utilities and suppliers are checked and passed to finance for processing
  • Administer petty cash in the absence of the HR and Office Manager
  • Be responsible for the day-to-day management of the Facilities and Administration Assistant
  • Arrange moves of new members and internal moves
  • Participation in the development of our client
  • The post-holder will be expected to play an active role in occasional meetings of the full Staff Team and in other meetings as appropriate.

Person Specification

  • Computer literate including Excel, Word and Power Point.
  • Educated to GCSE Standard (A-C) or equivalent
  • IOSH Desirable, training may be provided
  • Delivering excellent customer care and service in a medium size organisation
  • Understanding of Key Performance Indicators (KPI) and Service Level Agreements (SLA)

Please call 0207 118 48 48 or email to apply.

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