Maxwell Stephens Ltd

Assistant Facilities Manager

London (Central), London (Greater)
Circa £30,000 per annum + Benefits
14 Jun 2019
14 Jul 2019
Contract Type
Full Time

Our client, a leading independent financial services company, are seeking a talented Assistant Facilities Manager to join their team. The Facilities team is responsible for maintaining a consistently high standard of working environmental to meet the needs of the business. The team manages all building maintenance and repair activities, organises security and fit out work and ensures compliance with health and safety regulations. The ideal candidate for the Assistant Facilities Manager will come from a technical/engineering background and be ready for their next step in their career in facilities.

Key Responsibilities:

General maintenance:

  • Supervise planned preventative maintenance schedule and work with M&E provider to ensure that all PPMs are complete as required
  • Organise reactive maintenance and repairs when needed
  • Re-lamping and small repairs

Office Moves:

  • Assist with the admin and delivery of desk moves and co-ordinate with global facilities and IT
  • Organise work on site, prepare plans and labels, arrange for supplier services
  • Update the floor plans in connection with the globall facilities
  • Office moves have to be conducted out of business hours (week-ends, rarely nights)

Fit out work:

  • Prepare and organise work in coordination with global facilities and IT
  • Check the quality of supplier services/work
  • Fit out work has to be conducted out of business hours (week-ends and/or nights)

On site event support:

  • Facilitate the coordination of client events (lunch, conference, drinks) by liaising with internal clients and working with the marketing team.
  • Meeting room set ups

Health & Safety:

  • Assist the Facilities Manager to provide H&S compliance & best practice throughout the office
  • Additional H&S responsibilities: Fire Marshal, First Aider, DSE assessor.

Vendor Management:

  • Furniture, including temporary storage
  • Supplies for moves & changes
  • Catering supplies
  • Stationery

Other responsibilities:

  • Assist with Telephone Directory updates
  • Management of all keys and ordering replacements.
  • Daily housekeeping checks.
  • Oversee welcome and induction pack stock levels.
  • Assisting with starters and leaver setups.
  • Management of Locker allocations.
  • Entering helpdesk requests.
  • Sorting of daily mail
  • Filing

Person Specification

  • Relevant experience in facilities management, preferably in services or financial company
  • Sense of client service
  • Good knowledge of Health & Safety rules
  • Good working knowledge of hard services, particularly electrical.
  • Good initiative, organisational skills and ability to work in a team or on their own
  • Personable, confident, strong communication skills & attention to detail
  • Flexible attitude to work and a willingness to learn
  • Exercise discretion when required and good sense of awareness
  • Good working knowledge of Microsoft Office package
  • Desirable: IOSH qualified.

Shift Hours: 06:30 – 15:00 or 10:00 – 18:30

(some evening / weekend work may be occasionally required)

Please call 0207 118 48 48 or email to apply.

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