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Facilities Specialist / Assistant

Employer
Maxwell Stephens Ltd
Location
Central London
Salary
Between £35,000 - £45,000 + Excellent Benefits
Closing date
26 Aug 2019
Reference
PR/000676

Job Details

Maxwell Stephens have been assigned be a leading hedge fund whom are recruiting for a Facilities Assistant to support the delivery of service excellence across a wide range of facilities services.

Key Responsibilities

Catering:

  • Monitor food suppliers & onsite catering function
  • Place daily online delivery orders of food and drink to maintain stock levels in staff kitchens
  • Assess consumption habits of staff to ensure food provided is enjoyed and consumed
  • Improve efficiency and reduce waste
  • Assist the Facilities Manager to ensure food safety standards are met including record keeping of temperatures
  • Assist with the food and drink requirements at events and Town Hall – including moving of wine bottles, cans and glasses around the building.

Financials:

  • Track food costs and submit monthly reports to management
  • Track project and change budget.

Environment:

  • Routinely check condition of FFE (Furniture, Fixtures and Equipment), log maintenance jobs for contractor, escalate to FM
  • Daily walkarounds for cleanliness, clear walkways & fire exits, tidy worktops & copy areas, report issues to relevant team
  • Monitor temperatures across floors and meeting rooms throughout the day and take action as required
  • Create floorplans for weekly maintenance contractors to follow – decorating, furniture, carpeting etc.
  • Book in contractors with building security, escort on site & verify work done by contractors post-visit
  • Monitor recycling, bin capacities & correct usage
  • Maintain basement cages, moving assets to/from as required to free up space within office area (occasionally involves lifting of boxes, furniture, chairs etc).

Change:

  • Organise desk moves, assist IT with contents, clear up & gain feedback
  • Move chairs, boxes & trolleys of equipment 
  • Ensure seating plan is up to date.

Documentation:

  • Build Facilities Management Manual of contractors, asset list, serial numbers, expiry dates etc.
  • Work with Facilities Manager to update Intranet, N-drive shared folders & team manuals Maintain records of environmental and legal compliance.

Person Specification

  • Min 2.1 degree from Russell Group university (or equivalent international institution) and good A Level and GCSE (or equivalent) grades
  • At least two years’ experience in Facilities or Office Services: client-side office based, with first-hand exposure to contractors & small projects
  • Experience of having worked in a team, reporting to a Facilities Manager, Operations Manager, COO or outsourced contractor (site representative)
  • Shown progress through roles with improvement/promotion/role change over time
  • Has some knowledge of HVAC, building management systems, maintenance functions, support services, with preference for some catering exposure.

We are expecting a high level of interest in this role, therefore in order to be considered in the first instance, you MUST have a Degree and good A Levels which MUST be displayed on your CV.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.

Company

Maxwell Stephens is here to help with the full range of recruitment services in the facilities management industry. We are a specialist service supplier, achieving world-class results through our unique combination of focus, knowledge and industry experience. Our in-depth understanding, backed by state-of-the-art technology, means you can count on us for recruitment services that are second to none - whether you're a client or a candidate. Our experience and expertise means we can deliver solutions for facilities and property professionals at all levels, from graduate trainee through to board director. We work across the whole sector. www.maxwellstephens.com

Company info
Website
Telephone
0207 118 4848
Location
Golden Cross House
8 Duncannon Street
London
Greater London
WC2N 4JF
GB

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