Facilities Manager

Maxwell Stephens have been assigned by a community-guided organisation to recruit a Facilities Manager in the heart of West London. You will be responsible for the management of the facilities maintenance team and sub-contractors to ensure the upkeep of the building.

You are expected to be proficient in dealing with Health & Safety matters in line with legislation, ensuring compliance with regulations are met and properly documented.  You will ensure that the FM team maintains the properties in a pro-active, cost effective, efficient and responsive manner.

Key Responsibilities

• Actively procure and manage contracts and services providers.
• Management of hard & soft services.
• Managing the Facilities Maintenance team and subcontractors for organising day-to-day and reactive maintenance of the properties.
• Managing periodic inspection regimen of plant to ensure compliance.
• Provide plant and asset performance reports to support future CAPEX projects.
• Responsible for the preparation and management of service charge budgets.
• Ensure the maintenance services fully meet both contractual and statutory requirements, including undertaking sub-contractor and in-house audits and monitoring KPI’s.
• Preparation of Risk Assessments and Method statements.
• Develop and manage systems for the ‘Control of Contractors’ including the delivery of permit-to work systems. 
• Develop a programme for improving the efficiency of plant across the Estate.
• Establishing an effective centralised reporting and prioritising system for repairs/maintenance requirements.
• Liaison with the Property Management Team, to programme refurbishment works and ensure its delivery in a timely manner.
• First point of contact for key holders.
• Maintenance of a high standard customer service
• Creating high performing team in line with the values.
• Any other duties as may reasonably be required.

Person Specifacation

• Demonstrable experience of managing facilities across a diverse property portfolio.
• Demonstrable experience of the procurement of contractors and service providers for both hard & soft services.
• Experience of managing sub-contractor relationships and supply chain management within a multi-faceted operation.
• Experience in health and safety and risk management
• Working knowledge of statutory compliance within the facilities environment.
• Detailed operational understanding of facilities maintenance and building services within a client focused environment.
• Experience in the development and management of PPM programmes.
• Leading in CDM procedures.
• Management of asbestos control.
• Experience in the understanding of COSHH.
• Understanding of EPC requirements.
• Implementation of Forward Maintenance Register programme.
• Operation/control of a CAFM system.
• Experience of budget and project management.
• High level reporting skills.
• Environmental management (desirable).  
• Demonstrable experience of successfully managing a team.

To apply for this role, please send your CV to cv@maxwellstephens.com