Facilities Coordinator

Maxwell Stephens have been assigned to recruit a Facilities Coordinator for a leading corporate company.

This role requires someone with good working knowledge of Facilities Maintenance and Building Operations, providing support in managing the day to day operations of their buildings and facilities.

There are several offices across the UK within the portfolio.

KEY RESPONSIBILITIES

• In consultation with the Facilities Manager, liaise with external contractors / landlord for building maintenance, repair and service and be the first point of contact.
• Visit other offices regularly to ensure building maintenance and repairs are kept up to date and in good working order and all associated records and certifications are also maintained.
• Manage the remaining company car fleet (12 no. vehicles), which will reduce further within the next 6 months.
• Logging and reporting technical/mechanical faults and organising repair at the relevant offices.
• Routine fire tests, health and safety checks, VDU and risk assessments and ensuring these are carried out by nominated persons where required in other offices.
• New joiner health and safety inductions
• Manage office contracts for service and maintenance, including tendering for same.
• Support the Facilities Manager as and when required, with lease renewals, negotiations with agents/landlord, office dilaps and refurbishments.
• Working closely with the IT department for office moves and internal restructures.
• Ensuring office plans are kept updated following moves or fit out works.
• Organising office porterage as required and assisting in office and furniture moves, organising removals etc.
• The Facilities Co-ordinator needs to be hardworking, self-starting and happy to take on and manage projects as well as leading by example, being a team player to deliver mutual objectives within the Facilities Department.
• Reception cover is required as part of this role when and if needed.

ESSENTIAL REQUIREMENTS

• Previous experience of property/facilities management of at least three years in a professional services environment.
• Understanding of relevant Health and Safety legislation, principles and best practice
• Experience in budget management, ability to think creatively to make savings as required
• Good interpersonal skills
• Good oral and written communication skills with a decisive and diplomatic approach
• Ability to multi task and prioritise your workload
• A pro-active and enthusiastic team player
• Ability to work independently and take on responsibility as we expand
• Attention to detail
• Flexible, reliable, well organised and conscientious
• Competent in use of Microsoft Office suite

It is a requirement of the role that the job holder holds a valid UK or EU Driving licence and are prepared to drive a company vehicle or hire vehicle if required.

To apply, please send your CV to cv@maxwellstephens.com or click ‘apply now’ below.