Facilities Coordinator - Immediate Start

You responsible for providing a safe and efficient working environment for all staff by managing the services and processes that support the core business functions. On a day to day level this will include: Building Maintenance; Health & Safety; Space & Utilities Management; Security & related Procurement.

Client Details

The client are an international FM company within real estate and property industry that manage the facilities across the UK for global businesses.

Description

Facilities Coordinator - Immediate Start

Reporting to the Regional Facilities Manager to take responsibility for 4 offices in In Chelmsford. You will be dealing with the day to day management of outsourced contracts and all aspects of facilities management.

In addition, the role is responsible for relationship management, liaising with Building Management/Landlord in each building regarding such issues as service charge, relationships with other tenants, working with the account management of the outsourced contracts and communication within the wider key business operations.

You will be responsible for the facilities of 13 offices. Although most of your work is in Chelmsford, you will also be required to visit each of the offices in Ipswich, Maidstone and Harlow at least once per quarter.

Core Responsibilities

• Manage all compliance and issues in relation to Facilities ensuring appropriate compliance with legislation, code of practice, directives and regulations
• Ensure that the maintenance programme of key building components is carried out effectively to prolong the life cycle of the building and to reduce future risk/cost to employees/the Firm
• Monitor Service Level Agreements and Key Performance Indicators for each of the outsourced contracts. Managing issues with suppliers at a local level and escalating breaches to Regional Facilities Manager and Facilities contracts team
• Maintain site plans, records and log books as appropriate
• Deliver minor projects related to internal churn, space management, energy and waste management and M&E / infrastructure works
• Inspect all sites within your area on a regular basis to identify any maintenance or cleanliness / aesthetic issues and H&S issues, generally ensuring sites are kept neat and tidy and safe
• Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against defined internal and external response levels
• Carry out general administrative duties such as purchasing, processing invoices and managing telephone and email communications
• Create and maintain records of purchase orders issued, match invoices to approve for payment
• Ensure that the Company's Disaster Recovery/Business Continuity Plans are implemented and maintained within the identified FM remit and that you fully understand FM's responsibilities within the CDR/BCP
• Ensure that the Company's Health & Safety policy is upheld
• Co-ordinate all H&S requirements including permits to work, method statements, risk assessments, DSE and work station assessments, fire drills and other general H&S audits to ensure compliance with relevant internal and H&S legislation

Profile

Facilities Coordinator - Immediate Start

This position requires you to be immediately available or a maximum of 1 weeks notice.

Drivers License and access to a vehicle is Essential

The successful candidate will have:

• Minimum of 3 years experience as a Facilities Coordinator
• IOSH/Nebosh Qualification or equivalent
• Ability to communicate effectively, both internally and externally at all levels with good interpersonal skills with excellent verbal and written communications
• IT literate with a good knowledge of Microsoft Office
• Strong organisational skills
• Pro-active can do attitude
• Self-motivated
• Ability to multi task, work under own initiative and remain customer focused whilst under pressure
• Ability to work well under pressure and to meet deadlines
• Flexible approach to responsibilities and remit in a change environment
• High level of professionalism, trust and integrity
• Basic knowledge of H&S regulations and requirements
• Professional presentation and telephone manner

Job Offer

The Successful candidate will be offered a competitive salary and the opportunity to join a highly reputable organisation. You will also have access to a full range of company benefits and welfare options. You will be responsible for a large portfolio of high end commercial properties and developing your career under a fantastic regional manager.