The Assistant Facilities Manager will manage a range of soft and hard services and provide the necessary support to ensure the efficient and effective running of the site.

Client Details

The client is a Leading service provider within Real Estate and Property . They have an astounding reputation across the whole of London and offering an exciting opportunity to join there flagship contract based in the City of London.

Description

As the Assistant Facilities Manager, your duties will include:

• Responsible for the delivery of planned and reactive works within area.
• Planning and co-ordination of works for M&E and portering teams.
• Planning and co-ordination of the annual shutdown.
• Support to incidental works and other new works projects.
• Ensure that information held on management information system (Maximo) is accurate and timely
  AP duties.
• Manage insurance inspections for all relevant assets.
• Responsible for the administration and welfare of the employees within the delivery team.
• Responsible for the development of staff.
• Ensure staff are trained to carry out works safely, efficiently and to current standards.
• Liaison with Client representatives and customers.
• Development of positive working relationships with specialist contractors and supply chain.
• Provide accurate commercial data to ensure works are completed to time and budget.
• Monitor performance and report accordingly.
• Produce performance measures to ensure that performance indicators, SLA's and contractual obligations are met if not exceeded
• Monitor and maintain office equipment and supplies
• Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
• Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
• Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers and action queries promptly in line with service level agreements
• Manage daily health & safety issues - maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
• Travel/Visitors' support - interface with locally approved hotels - assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
• Assist in the organizing of internal and external Client events
• Managing the quality of conferencing facilities
• Manage food and kitchen facilities - provide direction to housekeepers
• Raise purchase orders
• Manage Wiki pages and other communication channels for the site(s)
• Deputise / provide cover for Building Operations Coordinator / Facilities Manager when appropriate
• Responsible for all other duties and tasks as assigned

Profile

The successful candidate who will be considered as the Assistant Facilities Manager will have the following:

• Experience of FM service delivery, across the entire Total Facilities Management spectrum, in a management position.
• Experience in budgeting and analysis is required.
• Experience in managing front line staff.
• Good communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
• Solutions oriented, providing explanations and proposed resolutions to problems rather than purely identifying problems.
• Continuously pursue high standards, embrace change, recognise improvement opportunities and learn from experience.
• Strong understanding and respect for confidentiality.
• Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
• Previous experience in an FM role, including experience of working with building services and cleaning and experience in provision of general office services.
• Valid formal Health & Safety qualification e.g. IOSH Managing Safely

Job Offer

The successful candidate can expect the following:

• Competitive salary
• Great career progression
• Excellent benefits