Maintenance and Buildings Executive

Maxwell Stephens have been assigned by a corporate company to recruit a Maintenance and Buildings Executive to join their team based near Milton Keynes.

You will be responsible for facilitating and administrating the day-to-day repairs and maintenance across their estate. Maintaining databases and monitoring compliance are key elements of the role alongside support for the operations team.

Key Responsibilities

• Provide first line support for site management teams.
• To effectively facilitate day to day site maintenance & repairs
• Gain contractor quotes and present for approval.
• Raise and process capital maintenance requests as instructed.
• Administer planned preventative maintenance
• Catalogue certificates as required.
• Maintain property databases relating to site information and equipment.
• Monitor and report on budget & KPI performance for maintenance and repairs.
• To collate, track and report on capital refurbishment project costs.
• Code invoices in coordination with the finance department.
• Liaise with landlord agents on buildings issues where appropriate.
• Facilitate rotas & jobs for the in-house decorators in line with the agreed program.
• Monitor and report on maintenance compliance of premises license requirements.
• Monitor and report on agreed energy saving initiatives to save cost and meet our environmental objectives.
• Update the insurance brokers with relevant property matters.
• To assist with any Health and safety requirements identified by the operations team.
• To assist with coordinating out of hours emergencies.
• Undertake any prescribed training as required.
• Undertake such other duties commensurate with the responsibilities of the role and any other reasonable management request.

Person Specification

• Knowledge of building repairs and maintenance.
• Ability to travel nationally as required. 

• Excellent MS office skills (PowerPoint, Excel, and Outlook)
• Able to effectively prioritise and complete more than one task at a time.
• Excellent people/relationship skills