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Senior Project Manager

Employer
Kusco
Location
Kingston Upon Thames (City/Town), London (Greater)
Salary
Negotiable DOE
Closing date
23 Aug 2021

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2.0 Job Function 
This post holder is responsible for the management and delivery of a
defined schedule of projects as agreed with KU Estates within agreed time,
cost and quality parameters. The post holder will oversee the management
and service delivery of multiple projects from feasibility through delivery and
handover to client.

The role will be responsible for a Project Manager and Site inspector to
assist in delivering projects. Project expenditure is the region of £4m/year.
The Senior Project Manager will regularly be leading & advising on more
than one project at a time. It therefore requires a highly motivated, positive,
flexible, mobile, customer-oriented attitude, with a spirit of team work and
mutual support, and expert technical abilities. Since the role is further
involved with the management of various contractors, it also calls for
effective managerial and monitoring skills to promote the company’s long
and short term business strategies.

3.0 Job Responsibilities
1. Responsible for the internal project team.
2. Leading and facilitating the overall multi-discipline professional project
team, including risk management, design management and stakeholder
engagement.
3. Define project requirements, quality procedures, standards and
specifications needed to fulfil each project.
4. Advising at a strategic level at the project conception stage, including providing
advice on the different approaches that can be adopted in order to successfully
achieve the overall objectives
5. Deliver a comprehensive programme of varying sized schemes for building,
mechanical and electrical related projects, on time, on budget and to the
agreed client brief and specification.
6. Leading the establishment of the overall success criteria for the project,
including time, cost, technical and performance parameters. Some of the
projects may be phased over several financial years, due to their size &
complexity.
7. Promote a healthy & productive working relationship with colleagues and,
where appropriate, end users and their representatives, within all faculties
& corporate teams.

8. Establishing effective project governance, processes, and systems to be
utilised throughout projects.
9. Work closely with the procurement team to demonstrate value for money in
all project transactions and the appointment of professional advisors.
10. Liaise effectively with the appropriate colleagues to ensure all
considerations regarding engineering compliance, risk registers, fire safety,
asbestos and any other risks will be included within all project briefs.
11. Identify which schemes will require external support and professional
advisors and appoint these in a transparent and compliant manner.
12. Ensure that all schemes, are delivered in strict accordance with relevant
legislation and agreed energy targets where possible.
13. Advise and assist with the development of standard pre-ambles,
specifications for project works and for all new projects, to ensure the
adoption of the relevant types of contract for each scheme/ programme.
14. Handle sensitive discussion and negotiations with internal clients, to ensure
a clear understanding and agreement on project scope, dates and costs,
thereby reducing the risk of scope creep and/or cost over runs.
15. Implement communication techniques, at every stage of a scheme, i.e. pre-
on site, during works and seek Client feedback. Include encouraging
colleagues and peer groups to maximise the impact of a scheme through
highly visible communications.
16. Assist with the development of future LTMP budgets and minor works
budget, with reference to the existing risk register and risk matrix.
17. Advise management and client of the need for investment in the assets
based upon feedback from operational colleagues.
18. For staff who would not normally be paid overtime, there is an
expectation that they will work the hours necessary to carry out their normal
duties. TOIL should not, therefore, be used where occasional additional hours
are required to compensate for normal fluctuations in workload. TOIL should
be used only where there is a foreseeable need to maintain levels of customer
service which alternative working arrangements, such as revising annual leave
requests or using temporary staff could not cover. TOIL may only be
accumulated within a plan agreed with the line manager. Any additional hours
worked must be agreed in advance. If this agreement is not in place, then the
additional hours will not qualify for the accrual of TOIL and will be lost.
19. To undertake any other duties as appropriate within their
competence, as required by their line manager from time to time.

4.0 Culture and Behaviours
The successfully appointed individual will be expected to act ethically at all times and in a manner which reflects the company culture and ethos around providing a customer centred, performance driven service at all times.
This will include developing communications and objective setting which is aligned and drives the Company’s objectives. The provision of a quality service is central to the Company’s vision and the post holder will be required to develop systems and processes which add value, and adopt a “lean” approach to administration.

This list of responsibilities is not exhaustive and all duties reasonably
commensurate with this post will be considered included.           

2.0       Job Function & Concept

This post holder is responsible for the management and delivery of a defined schedule of projects as agreed with KU Estates within agreed time, cost and quality parameters. The post holder will oversee the management and service delivery of multiple projects from feasibility through delivery and handover to client.

The role will be responsible for a Project Manager and Site inspector to assist in delivering projects. Project expenditure is the region of £4m/year.

The Senior Project Manager will regularly be leading & advising on more than one project at a time.  It therefore requires a highly motivated, positive, flexible, mobile, customer-oriented attitude, with a spirit of team work and mutual support, and expert technical abilities.  Since the role is further involved with the management of various contractors, it also calls for effective managerial and monitoring skills to promote the company’s long and short term business strategies.

 

3.0       Job Responsibilities

  1. Responsible for the internal project team.
  2. Leading and facilitating the overall multi-discipline professional project team, including risk management, design management and stakeholder engagement.
  3. Define project requirements, quality procedures, standards and specifications needed to fulfil each project.
  4. Advising at a strategic level at the project conception stage, including providing advice on the different approaches that can be adopted in order to successfully achieve the  overall objectives
  5. Deliver a comprehensive programme of varying sized schemes for building, mechanical and electrical related projects, on time, on budget and to the agreed client brief and specification. Leading the establishment of the overall success criteria for the project, including time, cost, technical and performance parameters. Some of the projects may be phased over several financial years, due to their size & complexity.
  1. Promote a healthy & productive working relationship with colleagues and, where appropriate, end users and their representatives, within all faculties & corporate teams.
  1. Establishing effective project governance, processes, and systems to be utilised throughout projects.

 

 

  1. Work closely with the procurement team to demonstrate value for money in all project transactions and the appointment of professional advisors.
  1. Liaise effectively with the appropriate colleagues to ensure all considerations regarding engineering compliance, risk registers, fire safety, asbestos and any other risks will be included within all project briefs.
  1. Identify which schemes will require external support and professional advisors and appoint these in a transparent and compliant manner.
  1. Ensure that all schemes, are delivered in strict accordance with relevant legislation and agreed energy targets where possible.

                                                          

  1. Advise and assist with the development of standard pre-ambles, specifications for project works and for all new projects, to ensure the adoption of the relevant types of contract for each scheme/ programme.
  1. Handle sensitive discussion and negotiations with internal clients, to ensure a clear understanding and agreement on project scope, dates and costs, thereby reducing the risk of scope creep and/or cost over runs.
  1. Implement communication techniques, at every stage of a scheme, i.e. pre-on site, during works and seek Client feedback. Include encouraging colleagues and peer groups to maximise the impact of a scheme through highly visible communications.
  1. Assist with the development of future LTMP budgets and minor works budget, with reference to the existing risk register and risk matrix.
  1. Advise management and client of the need for investment in the assets based upon feedback from operational colleagues.
  1. For staff who would not normally be paid overtime, there is an expectation that they will work the hours necessary to carry out their normal duties.  TOIL should not, therefore, be used where occasional additional hours are required to compensate for normal fluctuations in workload. TOIL should be used only where there is a foreseeable need to maintain levels of customer service which alternative working arrangements, such as revising annual leave requests or using temporary staff could not cover.  TOIL may only be accumulated within a plan agreed with the line manager. Any additional hours worked must be agreed in advance.  If this agreement is not in place, then the additional hours will not qualify for the accrual of TOIL and will be lost.
  1. To undertake any other duties as appropriate within their competence, as required by their line manager from time to time.
  1. Culture and Behaviours

The successfully appointed individual will be expected to act ethically at all times and in a manner which reflects the company culture and ethos around providing a customer centred, performance driven service at all times.

 

 

This will include developing communications and objective setting which is aligned and drives the Company’s objectives.

 

 

The provision of a quality service is central to the Company’s vision and the post holder will be required to develop systems and processes which add value, and adopt a “lean” approach to administration.

This list of responsibilities is not exhaustive and all duties reasonably commensurate with this post will be considered included.

  1. PERSON SPECIFICATION

 

 

 

 

 

Essential

Desirable

Knowledge and Qualifications Required

 

 

 

Educated to graduate level or equivalent

 

Professionally qualified in one of the following fields: construction, project management, engineering, surveying or architecture

 

PRINCE2 or similar project management qualifications, suitable for company size and shape

 

Understanding of the application of advanced project management skills and a willingness to become competent in MS project software

 

 

 

 

 

Skills and Competencies Needed

Experience and Skills

 

 

A thorough understanding of the total project life cycle, from dealing with strategic issues at conception stage, through all of the operational stages to completion and post-project review

 

Experience of managing a team and completing appraisals where required. Motivating the team to work exceptionally in delivering their responsibilities.

 

Extensive & proven experience in the delivery of medium sized projects, ideally within large occupied premises for fabric and M&E schemes. Project planning and scheduling, including ensuring the production of the detailed project plan

 

Excellent interpersonal skills, with a diplomatic and tactful approach, achieving results through negotiating and successfully building relationships with colleagues, external contacts and the University

 

Good verbal and written communication skills

 

Excellent numeracy and financial understanding with the ability to convert these into tabular and spreadsheet format to enhance the clarity of reporting. Demonstration of accuracy and attention to detail at all levels.

 

Experience with a range of IT skills and use of all MS packages including Word, Excel, Powerpoint and Outlook, CAD demonstrating accuracy and close attention to detail

 

Committed to the provision of a Client centred project management service, with a sharp attention to detail, without losing the “big picture”.

 

 

 

Ability to multi-task, prioritise effectively, meet deadlines and work calmly and effectively under pressure.

 

Ability to think logically and apply problem solving skills

 

Excellent knowledge of construction and engineering industry technical matters, such as different procurement routes, value management and value engineering

 

Experience of leading public sector, particularly higher education project management commissions for medium to large sized construction or engineering projects of medium to high complexity

 

Personal Qualities

 

 

Robust and resilient personality, who is able to provide a quality, effective support function, in a busy and demanding customer centred environment

 

Demonstrates energy and enthusiasm and adopts a positive/ can do culture, in their approach.

 

Able to attend occasional events/ conferences to support KUSCO’s external communications, with potential new Clients, with suitable notice.

 

Able and willing to work outside routine office hours, to ensure the successful delivery of specific projects and the overall programme on time and on budget.

 

Flexible and adaptable to changing routines and new working practices

 

 

 

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