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Project Leader (Maternity Cover One Year Contract)

Maxwell Stephens Ltd
Cambridge, Cambridgeshire
Circa £50,000 Pro Rata + Benefits & Opportunities
Closing date
17 Sep 2021
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Job Details

Our client has asked us to recruit a Project Manager to undertake the necessary project management functions on construction schemes from feasibility stage to post completion.

Key Responsibilities:

Project Leadership

  • Setting project goals; motivating, innovating, co-ordinating, integrating and directing the project team to achieve goals; policing project team performance; converting ideas into solutions; adapting the objectives, the project team or the brief to meet changing circumstances.
  • In conjunction with the Senior Project Leader establish a procurement strategy for specific projects and manage the team selection process, including placing advertisements, where appropriate, in the Official Journal of the European Union (OJEU).
  • In accordance with regulations negotiate fees with consultants, agreeing consultancy terms and conditions and monitoring performance.
  • Delegating tasks and ensuring compliance.
  • Responsible for the management of, say, 50 consultant staff plus a further 250 personnel through construction firms.

Financial Management

  • Advising Site Development/Project Boards on all project-related financial matters; maintaining and structuring the project budget (fees, contingencies, construction etc.); managing change; monitoring and controlling cash flows; authorising expenditure; responding to deviations from or changes to sub-budget or budget.
  • Responsible for typically £90M of construction projects at various stages.

Programme Management

  • In liaison with Procurement analyse the impact of different procurement routes. Advise on programme implications of different procurement routes; forms of construction.
  • Develop the project programme, design programme and construction programme with Consultants and Contractors; ensuring programmes submitted by designers and contractors are realistic and have appropriate time contingencies; monitoring programme and responding to deviation.

Quality Management

  • Ensuring compliance with authorisation and reporting procedures of the ED Technical Procedure Instructions (TPIs) and the University through preparation and presentation of reports to University
  • Committees (Buildings Committee, PRC and RMC) and Site Development Boards, Project Boards and Lynxvale company.
  • Arranging appointment or tender boards to assess quality/cost of design and construction services offered; ensuring compliance with Grace procedures, and all other University and statutory authority procedures; controlling the balance between aesthetic and practical design; controlling quality of performance and documentation.
  • Vigilant in maintaining awareness of construction industry issues.
  • Ensuring industry best practice is followed, keeping personally updated and informed of procedures, particularly Health and Safety compliance of Consultants and Contractors.
  • Takes a lead in passing on knowledge to project teams.
  • Ensuring, through the Design and Construction Team, that the quality of construction and fit-out, including mechanical and electrical installations etc., is of a standard to achieve best value and match the budget.

Managing the feedback process by:

  • Preparing Post Completion Reports with lessons learned for carrying forward to future projects.
  • Carrying out Post Occupancy Evaluations.
  • Ensuring adequate records are kept.
  • Providing guidance and documents for audit.

Risk Management

  • Identifying and managing all risks to the budget, programme and quality, including taking effective, timely action to prevent adverse effect.
  • Initiating and supervising risk workshops and ensuring appropriate financial allowances are made for identified risks.


  • Liaising with Site Development/Project Boards to ascertain project accommodation requirements and cost limits, and managing the interface between users and design consultants to ensure comprehensive briefing of the Design Team.
  • Co-ordinating and maintaining the programme to ensure the project is delivered to suit the agreed requirements.
  • Responding to needs and feedback from Site Development/Project Boards and others; providing written and verbal reports to committees.
  • Developing and managing appropriate meeting structures to maintain control and efficient communication within project teams; co-ordinating the flow of information; adopting appropriate tone and behaviour for effective personal communication.


  • Ensure that contractual remedies are available against consultants, contractors and others that default; taking action through letters and meetings to persuade defaulters to comply; taking quasi- legal or recommending legal action to enforce compliance.
  • Managing the dispute resolution process.


  • Project Leaders are expected to constantly strive to improve the processes by which construction projects are procured, managed, completed and handed over to Users by working with, contributing to and supporting initiatives.
  • Project Leaders actively seek innovative ways to undertake their duties in order to improve the certainty of outcome of the construction process.
  • In some cases solutions implemented by Project Managers have developed into formal research projects with external funding. Examples of formal research include the following:


  • Cost Benchmarking
  • Soft Landings
  • Post Occupancy Evaluation
  • Whole Life Costing
  • Construction Waste Management
  • Energy Management Data

Contribution to ED

  • Contributing to the development and implementation of office and project management practices and procedures by membership of in-house committees and assisting in production of documentation.

Person Specification:

  • A degree in construction/project management
  • Membership of a recognised professional construction/project management body
  • Proven knowledge and experience of the construction process and industry, and the ability to impart this knowledge to others
  • The role holder is expected to engage in continuous professional development activities to keep their knowledge base and skills up-to-date
  • Proven communication and negotiation skills
  • The ability to influence and establish confidence
  • The personal skills to manage people effectively
  • To create an atmosphere of mutual co-operation with all parties to achieve project goals
  • Proven experience in leadership and management
  • Experience to make complex project management/management decisions
  • Must have the ability to work with others to develop new systems of work, policies an procedures and to be able to ensure that they are properly adopted and implemented by others for whom they may be responsible
  • The ability to make decisions with big impacts
  • The ability to forward plan, prioritise and programme their own workload and that of others for whom they may be responsible
  • An eye for detail, but the ability to see the big picture
  • The confidence to deal directly with University staff, senior consultants and contractors


Maxwell Stephens is here to help with the full range of recruitment services in the facilities management industry. We are a specialist service supplier, achieving world-class results through our unique combination of focus, knowledge and industry experience. Our in-depth understanding, backed by state-of-the-art technology, means you can count on us for recruitment services that are second to none - whether you're a client or a candidate. Our experience and expertise means we can deliver solutions for facilities and property professionals at all levels, from graduate trainee through to board director. We work across the whole sector.

Find Us
0207 118 4848
Golden Cross House
8 Duncannon Street
Greater London
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