Facilities Administrator

Maxwell Stephens Ltd
Uxbridge, London (Greater)
Up to £25,000 per annum
Closing date
19 Sep 2021
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Job Details

Our client, whom are an expert in their field, are now looking for a Facilities Administrator to support the organisation and coordination of non-production maintenance activities required to ensure sites are maintained to a good standard.

Key Responsibilities

  • The successful candidate will have Facilities Management or Building Services experience, excellent administration skills and have used CAFM Explorer, Concept Evolution, Maximo or similar CAFM systems.
  • Administration and maintenance of the MBA Facilities CAFM / Helpdesk reporting system, to ensure that all planned and reactive tasks are processed, in a timely manner
  • Act as central point of contact for Facilities Helpdesk.
  • Receiving and logging Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) tasks.
  • Assignment of tasks (under the direction of the Facilities Maintenance Manager) to the appropriate Facilities maintenance resource.
  • Closure of tasks upon completion and data entry of Engineer worksheets into CAFM / Helpdesk system.
  • Produce weekly reports covering metrics and performance (KPI’s / SLA’s) of the Facilities Team and Service Partners, against completion of planned and reactive maintenance tasks
  • Assist the Facilities Maintenance Manager to ensure that the compliance register is kept up to date, compliance tasks are scheduled and completed
  • Liaise with Contractors and Service Partners, to clearly communicate and ensure compliance with all MBA policies, guidelines and technical /contractual standards
  • Assist Facilities Maintenance Manager with coordination of Site Log Books
  • Supporting the Facilities Team in the production of ad-hoc reports
  • Providing administrative support for both Facilities Construction and Refurbishment projects
  • Participating in weekly Facilities Management Team progress review meetings
  • Provide Administrative support to ensure the smooth running of the Facilities Department
  • Ensure that all office paperwork is current and up to date and assist with the production and administration of all Departmental procedures

Person Specification

  • Significant experience working in a Facilities Maintenance / Helpdesk Administration role.
  • Good PC based skills, with experience in Word/Excel and Outlook
  • Excellent verbal and written communication skills
  • Administration of CAFM / Helpdesk software systems.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.


Maxwell Stephens is here to help with the full range of recruitment services in the facilities management industry. We are a specialist service supplier, achieving world-class results through our unique combination of focus, knowledge and industry experience. Our in-depth understanding, backed by state-of-the-art technology, means you can count on us for recruitment services that are second to none - whether you're a client or a candidate. Our experience and expertise means we can deliver solutions for facilities and property professionals at all levels, from graduate trainee through to board director. We work across the whole sector. www.maxwellstephens.com

Find Us
0207 118 4848
Golden Cross House
8 Duncannon Street
Greater London

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