Facilities Administrator

Our client, whom are an expert in their field, are now looking for a Facilities Administrator to support the organisation and coordination of non-production maintenance activities required to ensure sites are maintained to a good standard.

Key Responsibilities

• The successful candidate will have Facilities Management or Building Services experience, excellent administration skills and have used CAFM Explorer, Concept Evolution, Maximo or similar CAFM systems.
• Administration and maintenance of the MBA Facilities CAFM / Helpdesk reporting system, to ensure that all planned and reactive tasks are processed, in a timely manner
• Act as central point of contact for Facilities Helpdesk.
• Receiving and logging Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) tasks.
• Assignment of tasks (under the direction of the Facilities Maintenance Manager) to the appropriate Facilities maintenance resource.
• Closure of tasks upon completion and data entry of Engineer worksheets into CAFM / Helpdesk system.
• Produce weekly reports covering metrics and performance (KPI’s / SLA’s) of the Facilities Team and Service Partners, against completion of planned and reactive maintenance tasks
• Assist the Facilities Maintenance Manager to ensure that the compliance register is kept up to date, compliance tasks are scheduled and completed
• Liaise with Contractors and Service Partners, to clearly communicate and ensure compliance with all MBA policies, guidelines and technical /contractual standards
• Assist Facilities Maintenance Manager with coordination of Site Log Books
• Supporting the Facilities Team in the production of ad-hoc reports
• Providing administrative support for both Facilities Construction and Refurbishment projects
• Participating in weekly Facilities Management Team progress review meetings
• Provide Administrative support to ensure the smooth running of the Facilities Department
• Ensure that all office paperwork is current and up to date and assist with the production and administration of all Departmental procedures

Person Specification

• Significant experience working in a Facilities Maintenance / Helpdesk Administration role.
• Good PC based skills, with experience in Word/Excel and Outlook
• Excellent verbal and written communication skills
• Administration of CAFM / Helpdesk software systems.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.