Facilities Coordinator

Maxwell Stephens Ltd
London (City of), London (Greater)
Up to £27,000 per annum + Benefits & Opportunities
Closing date
14 Oct 2021
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Job Details

Maxwell Stephens have been asked to recruit a Facilities Coordinator/Administrator to support the delivery of a legally compliant, safe, customer focussed environment providing agreed levels of service across this company’s staffed properties.

Role Purpose:

  • To deal with the day to day administration within the Facilities Management team, provide cover for other Admin/coordinator members when on leave.
  • Must have a can-do attitude and a proactive approach to deadlines and delivery.


  • Super User for POM
  • Manage and update the resource planner daily
  • Dealing with outstanding debt for various contractors
  • Answer telephone and email queries promptly for absent team members
  • Providing cover for other admin members of the team when on leave.
  • Setting up regular meetings/global conference calls with a variety of Investor and Occupier clients
  • Sending supplier invoices for payment & debt chasing/control
  • Provide general office support including photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Maintenance of any electronic filing systems/other filing systems e.g. client database/marketing materials
  • Arranging meetings
  • Completing & submitting IT requests for new starters
  • Arranging COTs for properties
  • POM training for members of the team
  • Flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Travel booker
  • Add to the expenses
  • Provide site administrative support as directed
  • Utility management, raise pre orders, submit invoices for payment & chase outstanding debt.

Skills & Personal Qualities:

  • Good level of written English
  • Good level of numeracy
  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
  • Good general administrative skills
  • Ability to work unsupervised
  • Good time management
  • Professional, proficient and proactive in approach
  • Flexible in approach and delivery
  • Organised and methodical
  • Likes to work as part of a team but equally comfortable working alone
  • Proactively assists team members when needed


  • Recognised IT certificate


Maxwell Stephens is here to help with the full range of recruitment services in the facilities management industry. We are a specialist service supplier, achieving world-class results through our unique combination of focus, knowledge and industry experience. Our in-depth understanding, backed by state-of-the-art technology, means you can count on us for recruitment services that are second to none - whether you're a client or a candidate. Our experience and expertise means we can deliver solutions for facilities and property professionals at all levels, from graduate trainee through to board director. We work across the whole sector. www.maxwellstephens.com

Find Us
0207 118 4848
Golden Cross House
8 Duncannon Street
Greater London

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